NCIAC Bylaws

BYLAWS OF THE NORTHERN CALIFORNIA INTERSEGMENTAL ARTICULATION COUNCIL

ARTICLE I---Name

The name of this organization shall be the Northern California Intersegmental Articulation Council (NCIAC), a subdivision of the California Intersegmental Articulation Council (CIAC).

ARTICLE II---Purpose

The purpose of the Council shall be to advocate for and to serve as a forum for Northern California articulation professionals to meet, discuss and resolve transfer, articulation, and curricular issues, and to facilitate the progress of students between and among the segments of postsecondary education in California. Toward this purpose, the activities of the Council shall include, but not be limited to, providing channels of communication among the postsecondary segments and strengthening the role, functions, and support of articulation.

The Council shall:

  1. Serve as an advocate of articulation and transfer;
  2. Provide professional development and mentoring for articulation professionals;
  3. Support the role of articulation officers throughout the state;
  4. Provide a forum for the discussion of articulation and transfer issues throughout the state;
  5. Serve as a liaison between segmental offices, statewide faculty senates, and member institutions regarding articulation, transfer, and related curricular issues.

ARTICLE III---Members

  • Section 1. Membership is open to any college or university in Northern California (defined as Visalia north) which is accredited by a regional accrediting agency such as the Western Association of Schools and Colleges (WASC) or is a candidate thereof.
  • Section 2. Each member institution is allowed one vote, regardless of the number of representatives from that institution present at a meeting. Only member institutions in good standing will be allowed to cast a vote. Proxy votes will be allowed if submitted to the Chair in writing prior to the meeting.
  • Section 3. The annual dues per member institution shall be set by the officers of the Council. Dues are established on a calendar year and shall be paid prior to or at the spring NCIAC meeting.
  • Section 4. The treasurer shall notify members delinquent by one month in their dues, and those members shall forfeit membership on December 31 if their dues remain unpaid. Members may be reinstated to the Council upon payment of delinquent dues.

ARTICLE IV---Officers

  • Section 1. The officers of the Council shall be a chairperson, a chair-elect, a vice-chairperson, a secretary, a treasurer, and an elected representative from each of the four regions defined by the California Community Colleges Chancellors Office that make up northern California. At least one officer shall be from each of the four segments: California Community Colleges, California State University, University of California, independent colleges and universities as defined in Article III, Section 1.
  • Section 2. The officers shall perform the duties described below:
    • Chair: Serves as Co-Chair of the California Intersegmental Articulation Council; chairs meetings of NCIAC; provides leadership for the articulation community in California higher education; acts as liaison between NCIAC and the Southern California Intersegmental Articulation Council (SCIAC).
    • Chair-Elect: Attends all executive board and regular NCIAC meetings; provides support to the executive board while in office. The Chair-Elect shall serve for one year as Chair-Elect. At the end of the year, the Chair-elect will be installed as Chair for a two-year term.
    • Vice-Chair: Serves as Chair in the absence of the Chair; monitors effective functioning of standing committees of the Council; serves as parliamentarian; oversees editing and publication of The Articulated Voice on a rotating basis with SCIAC; serves as executive committee lead for referred legislative watch information and member concerns.
    • Secretary: Records minutes of all meetings of NCIAC and the Executive Board; constructs and maintains membership and mailing lists coordinates correspondence between the Executive Board and the membership at large.
    • Treasurer: Collects membership dues; monitors the funds of the Council; keeps appropriate financial records.
    • Regional Representatives (4): Represent the four northern California regions defined in Section 1 from which they are elected.
  • Section 3. The Council officers shall be elected at the fall NCIAC meeting or by mail ballot for terms of two years with the exception of the Chair-Elect who shall serve a one-year term. Election to office will be by plurality. Elections for Vice-Chair, Treasurer shall be held in 1995 and every two years thereafter. Elections for Chair, Secretary shall be held in 1996 and every two years thereafter. Election for Chair-Elect shall be held in Fall 2001 and every two years after. Elected officers will be installed at the conclusion of the spring NCIAC meeting following the election.

  • Section 4. Terms of office shall begin upon adjournment of the spring NCIAC meeting. Vacancies shall be filled by election at the next meeting following announcement of the vacancy, for the remainder of the term of the vacated office, except for a vacancy in the office of chairperson, which will be filled by the vice-chairperson.

  • Section 5. No person shall hold office if the institution they represent is not a member in good standing, and no person shall hold more than one office at a time.

ARTICLE V---Meetings

  • Section 1. Regular meetings of the Council shall be held in the fall and early spring of each year unless the Council orders otherwise in advance.
  • Section 2. A third meeting in the late spring shall be known as the CIAC annual conference.
  • Section 3. A special meeting may be held upon the call of the Chair or on the written request of any twenty members of the Council. The purpose of the meeting shall be set forth in the notice.
  • Section 4. Notice of at least thirty (30) days is required for all regular meetings. Notice of a special meeting shall be given at least eight (8) days in advance.
  • Section 5. One-fourth of the membership shall constitute a quorum.

ARTICLE VI---Executive Board

The officers of the Council shall be referred to as the Executive Board. The Board shall have authority over the affairs of the Council between its meetings, shall maintain and revise the bylaws for presentation to the Council, shall make recommendations to the Council, and shall act as directed by the Council. No action of the Board shall conflict with action taken by the Council. The Board shall meet a minimum of twice a year. Four representatives shall constitute a quorum for the Executive Board.

ARTICLE VII---Standing Committees

  • Section 1. The following committees will be established a) Issues; b) Grants; and c) Professional Training and Mentoring.
  • Section 2. Each committee will select its own leader/spokesperson.
  • Section 3. The committee leader/spokesperson will make a report on the committee's activities at each regular meeting of the Council.
  • Section 4. Ad hoc committees may be established at the discretion of the Executive Board.

ARTICLE VIII---Parliamentary Authority

The rules contained in the most recent revised edition of Robert's Rules of Order shall govern the Council in all cases where they are not inconsistent with these bylaws and any special rules of order the Council may adopt.

ARTICLE IX---Amendment

These bylaws may be amended at any regular or special meeting of the Council by a two-thirds vote of those present, provided that previous notice of the amendment was given to all members at least eight days in advance.

Revised Spring 2006